AAJA-NY April Meeting Minutes

aajany April 11, 2013 0
AAJA-NY April Meeting Minutes

Date of meeting: April 8, 2013
Location: Chris Chiang’s apartment

PRESIDENT’S REPORT

- Christine Hsu is leaving for California after next week’s membership mixer (sadness reigned). We will need a membreship co-chair to fill the nonvoting seat.

- AAJA-DC is offering 2 stiends for 2 students interning in D.C., $1,000 per student. AAJA-NY has had student stipends. Financially, stipends should not be a problem.

- Many NY volunteers needed to make the convention work [see below]. Also: We are considering another preconvention video.

TREASURY REPORT

Current balance: $51,294.69
$15,880 set aside for scholarships.
$1K for ELP, convention stipends for freelancers, students, volunteer rewards.

Planning 9 Convention tickets altogether as rewards, 5 to AAJA students. [*Chris to buy 9 tix.]
Maria is talking to Kathy about extending early bird in case of more scholarships.
Chris suggests buying 20 early-bird tickets for now; tix can be unloaded later (cf. UNITY experience)

NYU Job fair update: we got stick in a bad room, far corner a room off. Chris got 8 resumes. Cat: Worth doing again?

$10,000 from GM overall, also use money for programming. Last year, split it 60-40 (scholarship/programming)

TRIVIA BOWL

When: May 16 Where: Broad St. Ballroom. AALDEF back in, other lawyer group not sure. NY Times likely to play. Prices: $500 for community group (10
people). Local group is $800. Offering individiual tickets $50 each.

Bao sent out a list of vounteers.

Raffle items
We could use more items to raffle off. Currently, we have prizes from 6 Flags, ABC shows, voucher from General Assembly (classes for coding). Seamless gift cards, but still not big ticket item. Lillian Ling AALDEF– maybe some stuff for auction (or for convention auction) [*Chris to ask Virgin America for tickets.]

Things not to get: Books

New potential restaurant sponsors
[*Corky to contact manager of Bryant Park grill for raffle]
[*Phil Yam to contact Raj George about Tiger Beer]

Emcees
Ti Hua, maybe Betty Nguyen? Ceefan Kim also a possibility.

CO-MEMBERSHIP UPDATE

Columbia Job fair (March). Too packed, we just did afternoon.
Membership Mixer – When: April 18, 6-9 PM. Competing against another event: Asian Amer. broadcaster panel that evening. [*Christine to get an rsvp, like via Facebook, Twitter; Emily will put an update on the website.]

AAJA-NY Website update
All the new board info is up. Feedback is the most important. [*Bea to shoot an email to get board thoughts next week]

CONVENTION UPDATE
Programing first look is up: aaja.org/convention
Early bird ends April 12: $225 pro members, $100 students

List of vounteers needed (Cat distributed a summary sheet)

Silent Auction – HIGH PRIORITY — due last week

The most important: silent action coordinator. Seattle is in charge of it but a NY coordinator is needed. National has a list of items good to ask for (eg., tickets to Broadway and other oevents). The hope is to net $20,000 overall.

[*Cat to contact Jeannie Park for silent auction]

Mentors
Also needed on rolling basis – 1 meeting per month to offer guidance. The program goes through National, which has a list of mentors, mentees (Randall Yip organizing).

Sponsorship chair
*Chris in charge.

Membership benefits chair – HIGH PRIORITY – due by June 15

Someone who can help find sponors for platinum, gold members: for
example, classes, passes, restaurants. Someone who can put together
a team.
[Discussion about Bob Park, who created secret parties for convention.
National says not to plan too many parties.]

NYC Guide

[*Bea to put together restaurant list for convention goers.]
Looking for discounts, places within close proximity to convention.
Goal is to have a pamphlet or one-sheet.
(Korean restaurant on 56th between 6th and 5th: Chom Chom)

Other volunteers down the line:
- Room coordinator: point of contact for programs, in charge of a/v
- People to stuff bags
- People to check in attendees during registration

Also: Corky suggested a preconvention hotel tour to get the lay of the
land.

Reward point system for volunteers for convention tickets
Chris sent an email to the board. Conventional volunteers, 4 hours get 4 points, maybe get 20 points to get a day at the convention.

Other events for volunteers to earn points: membership mixer, trivia bowl, CAPA, Pre-convention mixer, picnic?

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