AAJA NY Board Member Job Descriptions

The application is an essay. Please write an essay to our members on what you can bring to AAJA next year and what makes you a stellar candidate. Email essay to: annalisa.aajany@gmail.com

Board Member Descriptions

• Oversees governing board, advisory board, and organization
• Lead board meetings and represents the board and organization as a whole
• Serves as the main spokesperson to the media and community on behalf of AAJANY; represents AAJANY in the community.
• Recommends creation of committees; Designates responsibilities to board committees
• Prepares pre-meeting materials
• Recruits new board members and ensures proper orientation of new board members
• In general, ensures board operations run smoothly
• Participate in quarterly conference calls with other AAJA presidents
• Liaise with other media and community organization presidents
• Oversees board voting process, and if necessary breaks voting ties
• Votes on AAJANY issues

• In general, assumes responsibilities of the President in his/her absence.Assists the President with his /her responsibilities
• Responsible for the broadcast area of  AAJANY, which includes sub-commitee/s and events.
• Creates strategic plan of broadcast events throughout the year (at least 2 events)
• Votes on AAJANY issues

• In general, assumes responsibilities of the President in his/her absence.
• Assists the President with his /her responsibilities
• Responsible for the Print area of  AAJANY, which includes sub-committee/s and events.
• Creates strategic plan of print events throughout the year (at least 2 events)
• Votes on AAJANY issues

• In general, manages board financial activities and is responsible for bookkeeping
• Ensures financial records are up to date and provide financial report to the board each meeting.
• Forecast spending and earnings for the year
• Ensure financial concerns are brought to the attention of the board
• Ensure the proper use of funds and in general the sound management of finance
• Create midyear and end of the year reporters to the national chapter
• Create monthly report/balance sheet for each meeting.
• If treasurer cannot attend meeting, s/he must have another board member present the financial report.
• Submits reports to the national office twice a year on January 31 and June 15.
• Votes on AAJANY issues

• Records meeting minutes and distributes minutes within 72 hours following meeting.
• Is responsible for archiving past minutes, etc. and uploads all document to Google Docs.
• Updates members of monthly meetings and keeps tracks of meeting attendance
• If secretary cannot attend meeting, s/he must have another board member record minutes.
• Votes on AAJANY issues

• Participates in quarterly conference calls with other advisory board members
• Corresponds with national staff members when necessary
• Emails weekly reports from national office to all board members
• Attends two meetings each year (one at national office in Spring and one at National Convention in the summer)
• Votes on national issues as a representative of NYC members
• If she/he cannot attend a meeting, she/he will have another board member report in his/her place
• Present national issues at monthly board meetings
• Votes on AAJANY issues

• Leads marketing for AAJA and related events.
• Develop marketing strategies to promote organization in the community and to promote events and workshops.
• Manages AAJA website, twitter, facebook  with updates
• Leads publicity of special events and increase exposure of AAJA online and in the community.

• In general, works to improve and create relationships with members and community.

• Manages listserv with membership updates.
• Serves as a liaison to members and answers questions from members in regards to listserve, membership, renewal, etc
• Safe keeper of the AAJA-NY membership list and updates.
• Work to increase membership and engage membership outreach.
• Works with AAJA national in regards to membership updates.
• Work to improve and create relationships with members.

• Spearhead NYC mentorship programs and/or events, workshops
• Oversees the assigning of mentors and men tees, and follows-up.
• Serves as the main communicator between men-tee and mentors
• Work to improve and create relationships with new mentors  and men tees.
• Updates the board